To support the success of these topics, we've developed the following guidelines, with which hosts will be glad to help you:
Planning Society and Non-Society Events
1. Start a new planning topic in the appropriate regional forum. The title should be in the format "[Plan] What Where When," which will aid in identifying the topics and in searches. (To clarify: you should add the relevant event details in the title, but the string "[Plan]" should front each topic title.) Once the event occurs or is canceled, the planning topic will be deleted.
2. Add the link to the boilerplate. Please add the following text so that your post links to the legal boilerplate we're required to post:
Click [topic=128949]here[/topic] for the terms under which this event is listed in eG Forums.
3. Extend invitations to all Society members and be transparent. State the number of seats available, the system for distributing seats (first come first served, deposit-based, tickets purchased up front, and so on), how much things cost, what, if any, Society donation is expected, and who's going to coordinate all of this planning and communication. Financial arrangements must be explicit.
4. Since eG Forums is facilitating the event planning as a service to members, please consider making it a fundraiser to support the eGullet Society. Doing so can be quite simple: passing the hat to collect $5 donations at the end of the meal and then sending the total to the Society, for example, is one informal way to support the Society. We are ready to assist you in organizing such events, and have trifold color brochures that you can distribute if desired.
After the event, create a new "[Report]" topic following the similar titling guidelines above. As with all eG Forums discussions, events-related discussions must focus on food and drink. Notes of thanks, personal comments about social interactions, and other off-topic sentiments should be conveyed privately.